Convert enquiries into clients automatically
Customisable intake forms and lead capture tools that collect applicant information, qualify leads, and create cases — all without manual data entry or copy-pasting from emails.
The problem
The challenge
Prospective clients reach out via email, phone, and WhatsApp with incomplete information. Consultants waste time going back and forth to collect basic details, and promising leads slip through the cracks when follow-ups are missed.
The solution
The solution
VisaFlow's embeddable intake forms collect structured information upfront. Leads are automatically captured, qualified, and converted into cases — giving your team a complete picture from the very first interaction.
Features
Everything you need
Embeddable Forms
Add branded intake forms to your website with a single code snippet. Collect applicant details, visa preferences, and supporting information.
Lead Qualification
Automatically score and qualify leads based on visa type, completeness of information, and your custom criteria.
Auto Case Creation
Convert qualified leads into cases with one click. All submitted information is pre-populated — no re-typing required.
Auto-Responses
Send branded confirmation emails automatically when a form is submitted. Set expectations and next steps from the start.
Custom Fields
Build forms tailored to specific visa categories with conditional logic, file uploads, and custom field types.
Lead Analytics
Track form submissions, conversion rates, and lead sources. Understand where your best clients come from and optimise accordingly.
“Our website intake form now captures everything we need upfront. We have cut our lead response time from days to minutes, and our conversion rate has doubled.”
Rene du Plessis
Director, Stellenbosch Immigration Services
Try forms and lead capture free for 14 days
Start converting website visitors into clients with intelligent intake forms built for immigration consultancies.
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